03 / Labor and scheduling / 3 shops
How a Colorado operator automates scheduling and scorecards
The existing scheduler was dense, hard to use, and did not provide a usable export for the workflow. Clave connected to it in days, so managers can build schedules and scorecards from their phones without replacing the system.
- 15+ hours
- saved every week on labor scheduling
- 500+
- data points consolidated per scorecard
Before Clave
The scheduler buried a simple staffing question inside a wall of cells.
Managers were staring at a dense grid of names, hours, availability, time-off blocks, and shift notes. It was hard to scan, difficult to use from a phone, and did not give the team a usable export for the work they needed to do. Nobody wanted to rebuild another week inside it.
The same scorecard problem stretched across 18 different views. Someone still had to pull sales, labor, Olo, prior-year comparisons, and operating data, then clean and reconcile everything before a manager could act.
The setup
Clave connected to the scheduler in days, so managers no longer have to fight its interface.
The tool already held the schedules and constraints. Replacing it would have meant another migration and another round of retraining. Clave left it in place, connected to it, and learned each shop's availability, time off, coverage rules, and labor targets.
Now a manager asks from a phone. Clave builds the schedule, checks the constraints, and writes the answer back into the existing system. The team keeps the tool that is already connected without forcing managers to work through the grid.
With Clave
Managers ask from their phones and act in seconds.
Clave gathers and reconciles more than 500 data points for each scorecard, explains what is driving performance, and gives the manager a decision-ready view.
The same phone workflow can build a schedule, check coverage and availability, compare options, and revise the labor plan. More than 15 hours of scheduling work comes out of the week.
Clave automates our scheduling and scorecards, so my managers start with the work already done and use their time to make the call.
The workflow
Scheduling coverage now handles itself
Clave checks the scheduler every morning, fills coverage inside the labor guardrails, notifies the team, and escalates only the gaps it cannot resolve.
Manager workflow from a phone
Ask for a scorecard or schedule
A manager starts the request from a phone
on demand5 minGather 18 source views
Sales, labor, Olo, comparisons, availability, and time off
automatic90 minReconcile the inputs
Resolve periods, definitions, store rules, and conflicts
automatic60 minBuild the answer
Decision-ready scorecard or labor schedule
seconds60 minPublish in the existing tool
No new system or workflow for the manager to learn
automatic15 min
With Clave: Seconds / By hand: 3 hr 50 min
What changed
Before Clave
- Download data from 18 places
- Clean and reconcile every source
- Build scorecards and schedules by hand
- Open a separate scheduler to publish
With Clave
- Clave gathers the inputs automatically
- Scorecards arrive in seconds
- Managers schedule labor from their phones
- Work lands in the existing scheduling tool
See it work
The same workflow, recorded inside Clave.
Start for $0.35.
Connect the systems you already run. Value in the first week, $199 per integrated store per month after the first 30 days.